Council Meetings

The formal decision making process of a Council is through Council meetings, which Councillors all attend.

The Chief Executive Officer and members of the Management Executive Group also attend the meetings, to provide information or advice when called upon by the Council.

Citizens are welcome to attend Council meetings to play their part in local governance.

Meeting and agendas

Meeting dates and locations

Meeting types

Why have Council meetings?

Behaviour guidelines for visitors to Council meetings

Submitting a petition to Council

Minutes and agendas

Click here to obtain the unconfirmed minutes from the most recent Council meeting, and to view the next meeting agenda, both uploaded immediately before the next meeting.

Meeting dates and locations

Council’s Ordinary Meetings are held in the Council Chamber at the Serpentine Shire office, 37 Peppercorn Way, Serpentine and commence at 3pm.

Ordinary Meetings are usually held on the fourth Tuesday of each month. Should a public holiday fall on the fourth Tuesday, the meeting is held the next day. The meeting timetable is set for 12 months in advance by December each year.

Upcoming meeting dates are: 

2019

Tuesday 22 January Tuesday 28 May Tuesday 24 September
Tuesday 26 February Tuesday 25 June Tuesday 22 October
Tuesday 26 March Tuesday 23 July Tuesday 26 November
Tuesday 23 April Tuesday 27 August Tuesday 10 December

2020

Tuesday 28 January Tuesday 26 May Tuesday 22 September
Tuesday 25 February Tuesday 23 June Tuesday 13 October
Tuesday 24 March Tuesday 28 July Tuesday 24 November
Tuesday 28 April Tuesday 25 August Tuesday 15 December

Meeting types

Loddon Shire Council holds different types of meetings. All meetings are conducted in accordance with Council's Process of Municipal Government (Meetings and Common Seal) Local Law.

Ordinary Meetings

These are the regular meetings of Council. A typical meeting agenda for an Ordinary Meeting includes:

  • confirmation of Minutes of the Previous Meeting
  • apologies and leaves of absence
  • reports for noting or adoption from each operational area of Council
  • general business

Meetings are open to the public, unless Council resolves to go "in camera", at which point the meeting will be closed to the public. Closed Council Meetings deal with matters of a confidential nature, including the awarding of contracts and other confidential matters which, if dealt with in a public meeting, may prejudice Council or any other person.

Special Meetings

Council may call Special Meetings to enable it to discuss and decide upon specific matters, e.g. the budget, the Annual Report, election of the Mayor.

The date, time and location of Special Meetings are advertised in the Bendigo Advertiser and Loddon Times. Meetings are open to the public.

Assemblies of Councillors

Meetings at which matters are considered that are intended or likely to be the subject of a Council decision or the exercise of a delegated authority. They are either:

  • A meeting of an advisory committee where at least one Councillor is present
  • A planned or scheduled meeting that includes at least half the Councillors and at least one Council officer.

Why have Council meetings?

Section 6 of the Local Government Act 1989 sets out the purposes of a Council:

  • to provide for the peace, order and good government of its municipal district
  • to facilitate and encourage appropriate development of its municipal district in the best interests of the community
  • to provide equitable and appropriate services and facilities for the community and ensure that those services and facilities are well managed
  • to manage, improve and develop the resources of its district.

Councillors are elected to make decisions on behalf of the community in the provision of physical, social and economic services to local residents.

Decisions are made collectively in a meeting of the Council and the majority decision prevails.

Behaviour guidelines for visitors to Council meetings

Community members are welcome to observe the Council's ordinary and special meetings.

The Council may determine to close part of the meeting to consider confidential items, and you will be asked to leave if this is enacted.

Whilst in attendance at a meeting, visitors are asked to behave in line with the following:

  • Do not move about, interject, applaud, converse, take part in the debate or otherwise create a nuisance.
  • If any visitor is called to order by the Mayor/Chair and then again acts in breach of these guidelines, they may be requested to leave.
  • Do not bring into the chamber any placards, posters, recording devices or materials other than personal effects (this is not intended to discourage note taking), unless permission has been granted by the Mayor/Chair.
  • Photography or videoing of the meeting is expressly prohibited unless the Mayor/Chair specifically grants permission.
  • As a courtesy to others, please remember to switch off or change your mobile phone to silent mode when entering the Council Chambers.

Submitting a petition to Council

A petition is a formal request used to lobby a law-making body such as local government. It may request an amendment to general law or the review of an administrative decision.

The petition is placed before the law-making body with the object of implementing the particular action or amendment. Petitioning is one of the traditional forms by which people can make requests direct to Council.

What are the rules for petitions?

A petition should adhere to certain standards that ensure the message is conveyed in a clear and succinct manner, including:

  • It is an original document, with no letters or other documents attached to it 
  • It must state the name of the person forwarding the petition and an address to which notice of Council's response may be forwarded
  • Each page must clearly state the request or describe the action that Council is asked to do, and name of the principal petitioner
  • Each page must be numbered (e.g. 1 of 5, 2 of 5)
  • The petition is clearly written or printed and be free from erasures or alterations
  • The petition must contain the name, address and signature of each person signing the petition
  • The document does not contain offensive, defamatory, disrespectful, indecent, or abusive language or substance.

What are the procedures for signing the petition?

The petition must be signed by at least ten persons, each only signing once directly onto the petition form and not pasted or otherwise affixed or transferred to the petition. The signatory pages must also contain the wording of the petition on each page.

Who do I address the petition to?

The petition should be addressed to either the relevant Councillor or the Chief Executive Officer and posted to Loddon Shire Council or physically handed to customer service staff.

How is the petition actioned?

Once received, the relevant Ward Councillor will present the petition to an Ordinary Council Meeting. In accordance with the Council's Process of Municipal Government (Meetings and Common Seal) Local Law, the relevant Councillor may move that the petition be received and referred to the relevant area of Council for investigation. A report is then presented to a subsequent Council Meeting for a decision.

How do I know a decision has been made?

The principal petitioner will be advised in writing of Council's decision, following the relevant Council Meeting.