Korong Shire minute books
Date Range: 1865 - 1898; 1914 - 1964; 1968 - 1994
Public Record Office Victoria Series No: 10168/P0 Units 1-16; 1929 - 1964
Public Record Office Victoria Series No: 10169/P1 Unit 1; 1914 - 1924
Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.
These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.
The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.
The Korong Minute Books from 1865 to 1898; 1916; 1924-1929 and 1968-1994 have not yet been transferred to the custody of the Public Record Office Victoria (PROV). Many of the early volumes are in fragile condition and have undergone extensive treatment at the Centre for Cultural Materials Conservation before being digitised. It is probable that these original volumes will be closed to public access once they have been transferred to PROV, however Council intends that the information contained in those early volumes will be made available to the local community and to others for research purposes.
Please note that there are differences between the digitised copies and the original volumes. The original volumes may cover a range of years, whereas digitised copies have been done for each meeting of a calendar year. Dates of some of the original volumes can be viewed through the PROV catalogue. The Korong Minute Books were digitised individually for each Council meeting, however for the website they have been combined together to form a pdf per calendar year - so instead of having having to look at each individual meeting for a year (on average between 10 and 12 meetings per year), you can view one file for 1866 instead of five individual files. It is important that you have Adobe Reader 9 or later installed on your computer so that you can view the pdf files as a portfolio and still access individual council minutes within that year.
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